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About Overview Organization & Management Strategy Open Positions Movie Library Access Research Structure Researchers & Laboratories Research Areas Three Advanced Target Projects Collaboration Achievements Press Releases Media & Award AIMResearch Publications Topics News Seminars & Symposium International Satellites International Partner Institutions Inter-Faculty Exchange Agreements Researcher Exchange Programs Support Support Systems For International Researchers (IAC) For Visitors Researchers for Visitors for Researchers for Enterprise Access AIMR Fund Japanese Basic Information & Office Procedures Flowchart from Hiring Until Appointment of Researchers (Accessible from outside) The flow of procedures taken at AIMR when hiring and appointing a researcher has been organized in chronological order in the charts below: Counting 6 months prior to the desired date of employment, (which differs depending on the application period) recruitment procedures need to be taken and since it involves multiple people to handle the matter, see to it that there is ample time to follow the procedures as seen in the flowcharts. 1. Open Call 2. Screening 3. Hiring Procedures 4. Appointment 5. Post Appointment Formalities 1. Open Call 6 months prior to appointment (Time frame may differ depending on the application period) No. PIC Dealing Matters 1 Host Research Laboratory (Faculty Staff) PIC is to make employment requests to the General Affairs Section (&＃97;&＃105;&＃109;&＃114;&＃45;&＃106;&＃105;&＃110;&＃106;&＃105;&＃64;&＃103;&＃114;&＃112;&＃46;&＃116;&＃111;&＃104;&＃111;&＃107;&＃117;&＃46;&＃97;&＃99;&＃46;&＃106;&＃112;) by e-mail. Ref: Appointment and Renewal Ref: Recruitment Procedure 2 General Affairs Section Recruitment Posting Application which will be on the AIMR website is sent to the host research laboratory. 3 Host Research Laboratory (Faculty Staff) Preparation of Recruitment Posting Application and submission to the General Affairs Section. 4 General Affairs Section Arrangements to post an ad on the AIMR website after receiving approval. 5 General Affairs Section Arrangements to post an ad on the website of Tohoku University and JREC-IN. 2. Screening 3 months prior to appointment No. PIC Dealing Matters 1 Host Research Laboratory (Faculty Staff) After screening of applications, the selected candidate will be decided. 2 Host Research Laboratory (Faculty Staff) Selected candidate’s CV and List of Achievements are sent to the Director of AIMR. Ref: Appointment and Renewal 3 Host Research Laboratory (Faculty Staff) Upon approval from the Director, the individual will be given unofficial notice of his/her employment. 4 Researcher himself/herself Researcher is to notify the host research laboratory (faculty staff) of the result that the offer has been accepted. 5 Host Research Laboratory (Faculty Staff) Host research laboratory is to report the results from the researcher to the Director and the General Affairs Section. 6 General Affairs Section Working conditions are to be provided to the researcher. 7 Researcher himself/herself Researcher is to reply to the General Affairs Section of accepting the working conditions and then the employment will be officially made. 3. Hiring Procedures 2–3 months prior to appointment No. PIC Dealing Matters Japanese (national) researcher 1 General Affairs Section Prior to the date of appointment, the documents required are to be sent to the researcher. 2 Researcher himself/herself Submission of documents to the General Affairs Section. 3 General Affairs Section After checking the documents, the data will be registered. 4 Host Research Laboratory Host research laboratory is to submit an application form of Security Export Control to the Management Office for Safety and Health. Ref: Safety and Health & Security Export Management No action required 5 Host Research Laboratory (Secretary) Host research laboratory is to provide a briefing to the researcher about the procedures to be taken until the date of his/her appointment (such as application for the visa, accommodation reservation). In correspondence to the desire of the researcher, contact will be made to IAC*1 (PIC for support of AIMR international researchers). Information to be provided to IAC Full name of researcher Laboratory Position Planned date of hire Employment Period Preferred accommodation No action required 6 IAC*1 Researcher will be given a briefing on a Certificate of Eligibility (COE). No action required Briefing will be provided on the desired choice of accommodation. University House Katahira or International House if he/she is eligible to use it. Private apartment If he/she prefers to rent an apartment, then ISC*2 will handle the applications. 7 Researcher himself/herself Based on the information from IAC, Researcher will apply for COE on ISC's website system. Ref: Visa and Status of Residence (ISC website) No action required Reservations will be made if the researcher desires to use the university house. Ref: Accommodation 8 IAC Contents of the application for the COE will be screened. No action required *1　IAC：AIMR International Affairs Center *2　ISC：Tohoku University International Support Center 1–2 months prior to appointment No. PIC Dealing Matters Japanese (national) researcher 1 IAC After the visa and housing matters are settled, a briefing on support from ISC will be provided to the host laboratory and the researcher himself/herself. No action required 2 Researcher himself/herself or Host Research Laboratory (Secretary) ISC will give assistance upon the researcher’s request. Ref: Application to Receive Support (ISC website) Necessary Information *PIC of the host department is to input information from IAC 15. Name of PIC at the host department: IAC 16. E-mail address of PIC at host department:&＃105;&＃97;&＃99;&＃64;&＃103;&＃114;&＃112;&＃46;&＃116;&＃111;&＃104;&＃111;&＃107;&＃117;&＃46;&＃97;&＃99;&＃46;&＃106;&＃112; No action required 3 ISC*2 Based on the application form, ISC will make arrangements for airline tickets, railway tickets and others including the private apartment after making adjustments with the host research laboratory (secretary) by online (ISC JIBUN Page). Ref: Apply for Support Services (ISC website) No action required 4 Researcher himself/herself Researcher is to receive the COE by email after the Sendai Regional Immigration Bureau issues it. No action required 5 Researcher himself/herself Researcher is to take the required documents and electronic COE to the Embassy in his/her country and apply for a visa. No action required 6 General Affairs Section Researcher is to receive by e-mail a “Notice of Employment” from the General Affairs Section. 7 Researcher himself/herself Researcher is to sign the “Notice of Employment” and file it to the General Affairs Section. 8 Host Research Laboratory (Secretary) Host research laboratory is to give a briefing about his/her assignments on the starting date of appointment. *2　ISC：Tohoku University International Support Center 4. Appointment Foreign researchers are required to arrive in Japan 1 day before the date of employment. No. PIC Dealing Matters 1 Researcher himself/herself Inauguration ceremony 2 Researcher himself/herself If individual is to perform duty in the building of AIMR, he/she must contact the Management Office for Safety and Health and take training on Safety and Health Education. Ref: Safety and Health Education 3 Researcher himself/herself Provide to the Property Management Section (&＃97;&＃105;&＃109;&＃114;&＃45;&＃121;&＃111;&＃100;&＃111;&＃64;&＃103;&＃114;&＃112;&＃46;&＃116;&＃111;&＃104;&＃111;&＃107;&＃117;&＃46;&＃97;&＃99;&＃46;&＃106;&＃112;) the application for the building card key together with the Safety and Health Education Record. Ref: Key Request 5. Post Appointment Formalities Within 1 week through 3 months No. PIC Dealing Matters Japanese (national) researcher 1 General Affairs Section / Accounting Section Required documents sent to the researcher. 2 Researcher himself or Host Laboratory (Secretary) Submission of documents to the General Affairs Section and Accounting Section. 3 Researcher himself/herself In case individual desires to commute by car, there is a need to apply for a parking permit from the Property Management Section. 4 IAC/ISC Accompanying when making contracts of usage of a mobile phone, Internet, and various formalities (PIC: ISC). No action required 5 Researcher himself/herself Finalizing the address of the residence and move-in (Travel expenses will be provided for only 2 days before the date of appointment). Ref: Travel Procedures 6 Researcher himself/herself Applying to the General Affairs Section for usage of the e-Rad system to obtain external funds and to receive training by online. Ref: Applying for Research Fundings 7 Researcher himself/herself Following the guidelines from the Management Office for Safety and Health, he/she will need to get a medical checkup withing 3 months (only those who pertain). Ref: Health Checkup & Disaster Prevention Contact Inquiries related to personnel matters General Affairs Section E-mail: &＃97;&＃105;&＃109;&＃114;&＃45;&＃106;&＃105;&＃110;&＃106;&＃105;&＃64;&＃103;&＃114;&＃112;&＃46;&＃116;&＃111;&＃104;&＃111;&＃107;&＃117;&＃46;&＃97;&＃99;&＃46;&＃106;&＃112; Supportive activities for foreign researchers International Affairs Center (IAC) E-mail: &＃105;&＃97;&＃99;&＃64;&＃103;&＃114;&＃112;&＃46;&＃116;&＃111;&＃104;&＃111;&＃107;&＃117;&＃46;&＃97;&＃99;&＃46;&＃106;&＃112; Tel: +81-22-217-5971 For AIMR Members Working at AIMR Staff List For Research Activity AIMR Support Package for Young Researchers Subsidies for research maintenance costs that can respond to urgent requests Exemption from equipment usage costs in the common equipment room Subsidy for English proofreading when preparing papers or creating presentation slides Funding Opportunities Applying for Research Fundings Support For Kakenhi Application For more Funding Opportunities Recruitment and Appointment Flowchart from hiring until appointment of researchers Appointment and Renewal Recruitment Procedure Important Note on Research Activities Inviting & Hiring Researchers Dispatching researchers abroad Rules for Expenses Application Health and Safety & Security Export Management Prior Safety Review on Equipment Installation Research Support Center Common Equipment Room On the Storage and Management of Research Data etc. Research Compliance Research Achievement and Award Indication at the Time of Publishing Research Results Press Release Logo Patent & Intellectual Property Researcher ID AIMR Awarding System List of Media Coverage Basic Information & Office Procedures Basic Information for Employees Working Hours and Holidays Obligations Salary, Health Insurance & Taxes Health Checkup & Disaster Prevention Accommodation Quiet Space Guide Office Procedures Key Request Travel Procedures Side Jobs (for External Users) Certificates of Employment Applying for AIMR Joint Hosting Seminar Room Combination Room AIMR Official Business Card Safety and Health Education Item Purchasing Procedures Purchasing Procedures Inspection Upon Delivery Advance Payment Request Radiation, Chemicals, Genetic Modification, Animal Experimentation etc. Registration for Radiation Operator Genetic Modification & Animal Experimentation E-mail & Network Use etc. Library & Electronic Journals Application for Network Use Adobe Volume License Program Home For AIMR Members Flowchart from hiring until appointment of researchers TOHOKU UNIVERSITY World Premier International Research Center Initiative For AIMR Members Link Site map Copyright © 2020 Tohoku University. 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